Document sharing is an essential element of collaborative business processes. If not done properly it could give hackers the opportunity to steal sensitive documents.
Secure Document Sharing is the sharing and distribution of information that is considered confidential or private. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents that are still in process and distributed to colleagues in the context of a collaboration or review process. It is often used in M&A activities, and requires a solution that allows large documents to be exchanged within the most secure online environment.
The most common approach is to use cloud-based secure file sharing solutions that permit users to access files online in a controlled manner (e.g. printing, copying and screening prevention are all standard methods. It also gives you an extensive control over shared https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ files and folders, and also allows advanced security features such as audit trails and encrypted.
Another option is peer-to -peer (P2P) document sharing, which allows computers to connect to one and transfer files directly without hosting them on an centralized server. It can provide some advantages in terms of storage requirements being reduced along with speedy transfer speeds and more flexible user experience. It also poses serious security risks which include the accidental publication of personal information, malware, viruses and worms. It is not recommended for use in environments subject to stringent compliance regulations. Mimecast’s Secure Document Sharing solution provides a secure method for teams to share documents with outside parties, and also internally within the company. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of collaboration and access, to be in line with the organizational governance guidelines and best practices for secure document sharing.